Administrative Coordinator

Department

Operations

Reports To

Clinical Nurse Manager of Operations

General Summary of Duties

Monitor and format schedule, administer and compile patient survey activities, and run reports.

Essential Duties and Responsibilities

  • Assist with provider schedule formatting within electronic medical records (EMR) system.
  • Oversee patient survey activities and reporting
  • Communicate open procedure time with Manager
  • Daily, run Daily Appointment Reports and distribute
  • Daily, run Daily Confirmation Call Reports
  • Daily, assist with status checks
  • Weekly, queue tracking
  • Weekly, compiles weekly open appointments report and time filled
  • Monthly, compile list of time to release
  • Monthly, track no shows
  • Monthly, track prep kits
  • Monthly, calculates monthly recall statistics
  • Monthly, 3rd next available report
  • Monthly, run Call Center statistics and additional reports, as needed
  • Monthly, monitors CPR and RN licensure expiration dates
  • Annually, send out annual review self evaluations and format annual reviews
  • Schedule interviews
  • Assist with other Administrative needs as needed; mailing preps, scanning

Education and/or Experience

  • Associates or bachelor’s degree preferred
  • Previous experience in a healthcare setting, strongly preferred
  • Strong proficiency in Microsoft Office (Word, Excel, Outlook, and Powerpoint)

Certificates, Licenses, Registrations

This job requires no certificates, licenses or registrations.

Hours of Operation

This position is scheduled Monday – Friday, 8:30am – 4:30pm. Hours may vary, or change based on operational needs of the business.

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