Administrative Coordinator



Reports To

Clinical Nurse Manager of Operations

General Summary of Duties

Monitor and format schedule, administer and compile patient survey activities, and run reports.

Essential Duties and Responsibilities

  • Assist with provider schedule formatting within electronic medical records (EMR) system.
  • Oversee patient survey activities and reporting
  • Communicate open procedure time with Manager
  • Daily, run Daily Appointment Reports and distribute
  • Daily, run Daily Confirmation Call Reports
  • Daily, assist with status checks
  • Weekly, queue tracking
  • Weekly, compiles weekly open appointments report and time filled
  • Monthly, compile list of time to release
  • Monthly, track no shows
  • Monthly, track prep kits
  • Monthly, calculates monthly recall statistics
  • Monthly, 3rd next available report
  • Monthly, run Call Center statistics and additional reports, as needed
  • Monthly, monitors CPR and RN licensure expiration dates
  • Annually, send out annual review self evaluations and format annual reviews
  • Schedule interviews
  • Assist with other Administrative needs as needed; mailing preps, scanning

Education and/or Experience

  • Associates or bachelor’s degree preferred
  • Previous experience in a healthcare setting, strongly preferred
  • Strong proficiency in Microsoft Office (Word, Excel, Outlook, and Powerpoint)

Certificates, Licenses, Registrations

This job requires no certificates, licenses or registrations.

Hours of Operation

This position is scheduled Monday – Friday, 8:30am – 4:30pm. Hours may vary, or change based on operational needs of the business.

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